No Stress! Plan That Big Event and Relaxe

by admin on December 25, 2013

Four Tips on How to Create Your Event with Ease

In general, planning an event is hard work. Planning a big event can be even harder. Feeling overwhelmed by all of the components a large event comes with is normal, but it doesn’t have to happen to you. If you are feeling a bit out of sorts about how to plan your huge event, here are some steps you can take to get your event off the ground and set up without a hitch.

Know your vision: When planning an event, great or small, you have to know the exact purpose of the event. When developing the vision for your event, establish your event’s purpose and the goals you want to achieve. According to eHow, keeping the event’s purpose and goals in mind will help you stay on track.

Develop a checklist: With so many moving parts that come with a large event, it’s  imperative to have some type of guide that shows what must be done at what time. Checklists will keep you on track as to what you need to accomplish for your event. Without a checklist, or some type of guide, you might get off track and begin to feel overwhelmed.

Allow enough time for setup: Let’s say that it’s 30 minutes until your big event gets started, but you’re far from prepared. It’s only a few minutes before the event is set to start, and the DJ hasn’t arrived yet, the catering is doing a completely different menu than the one agreed upon, and guest speakers are still preparing speeches. If you don’t want to run into this horrifying predicament, make sure to plan for ample time, just in case things don’t go according to plan. Eventplanning.about.com suggests having everything set up 15 minutes before your event is scheduled to begin. Schedule your time so that when problems come up—and they will—you’ll have enough time to solve any issues before the event is supposed to begin.

Have a backup plan: Are you having an outdoors event but don’t have a plan for inclement weather? Are you having a concert and haven’t thought about the off-chance that the venue’s equipment is faulty? For any event, it’s best to have a backup plan. For instance, if you are holding an outdoors event, it’s best to have an indoor venue picked just in case the weather turns for the worst. Without a backup plan, all of your hard work to be prepped and organized could go down the drain. Even when you’ve planned for the best, problems will still crop up.

What do you think about these tips?

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How to Be One Tough Mudder

by admin on January 10, 2013

Premier Obstacle Course Comes to Melbourne January 2013

Some of us think we’re tough, but the Tough Mudder obstacle course begs to differ. If you’re ready for one of the biggest challenges of team competition to hit the world, then you’re ready to take on the Tough Mudder event.

With an obstacle course designed by British Special Forces to be an extreme test of stamina, strength, teamwork and mental aptitude, the Tough Mudder challenge is no ordinary event.

Completing the Tough Mudder course will give you a hardcore feeling of personal achievement and strengthen your sense of team camaraderie, all while having an absolute blast.

Tough Mudder Hits Melbourne

On 19 and 20 January 2013, Tough Mudder hits Melbourne for an awesome Australian challenge. Only 80% of the tickets are sold right now, so you can still participate in this killer course. Whether you’re entering alone or part of a team, just remember to register before 11 January 2013.

Registration includes a bright orange headband, Tough Mudder shirt, obligatory bragging rights, and, of course, a very hard-earned beer. That’s right, you get an ice-cold pint as soon as you finish the Tough Mudder course.

Not only that, but you’ll experience a fabulous post-party with live music, an awards ceremony for the toughest of the tough, and even the Carnival of Tough.

This is No Marathon

Tough Mudder is definitely no marathon. Why not, you ask? Well, because marathons are boring! The challenge is, above all else, FUN. Mudders never take themselves too seriously. Between cheeky event names, outrageous costumes, and the sweet after party, this is much more than a physical challenge.

What really makes the Tough Mudder stand apart from other courses and marathons is the simple fact that no one can complete the course alone.

Part of the challenge is never leaving your teammates behind, and making sure the whole team completes the course. That, and having a hardcore sense of humor.

Spectator Sport

For those who just like to watch, bring it on! Tough Mudder has spectator tickets available for only $20 in advance and $40 on site. Make an event out of it, and support your friends in the competition, or just come to watch the extreme fun firsthand.

You could even take it to the next level, and print up your own event tickets for your spectator group. Include a bus ride to and from the course site, and keep it organized with easy to use tickets.

 

 

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Free Perks to Attract More Guests to Your Event

The South Australian Living Arts Festival (SALA) is a community-based movement focused on incorporating South Australian artists at all levels of the visual arts to be part of their diverse annual celebration. The self-proclaimed mission of the organisation that holds this festival is to “bring everyone to South Australian art and artists.”

Aspiring to be the most innovative visual arts festival in the community, SALA brings together South Australian visual artists well known throughout the world, in addition to recently emerging artists who are just beginning to blossom.

One of the most notable things about this festival, of all things, is that it’s completely free. Sounds like a great way to attract people to your event, doesn’t it?

This is Only the Beginning

If you’re looking for a great way to attract more people to your next event, take a word from the wise people who run the SALA festival and offer your guests something for free.

Whether you are a musician, a painter, or a photographer, showing your work to an audience is what it’s all about. It’s how you get noticed, how you get your name out there, and how you start to build a name for yourself and your art.

You may not be able to hold an entire event for free, but start small. If you’re holding an event with tickets that people have purchased in advance, give them a drink ticket as an extra perk. Just for purchasing a ticket and coming to your event, they’ll receive one free drink.

Stay Connected

Offering an incentive is just the start. Once you get people to come to your event, you’ve got to wow them. If you already have another event planned ahead of time, when your guests come to see you that night, you can offer them tickets to your next event as well.

Let them know if they liked what they saw and want to continue to support your art, you’re going to be the first one to thank them and invite them to see you again. Start and email list, and keep people updated with your latest event news.

Offer those who support you most full-heartedly a VIP Pass for your next event. This is an especially good way to develop a good rapport with your fabulous fans.

Many times, all it takes is a little incentive to attract a phenomenal crowd.

 

 

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Remember When…

by admin on April 28, 2012

Event Ticket Stubs as Keepsakes

Once in a while, you come across your old box of keepsakes, and the memories come flooding back. It may be a shoebox, an old tin, or even a jar, but when you run into it and start to look through it, every piece in there brings back a distinct feeling, as though you were reliving the whole experience.

Many people (especially young people) collect ticket stubs for this exact same reason. They want to cherish the experiences they’ve had and be able to remember what it was like to be there when they hold their ticket stubs in their palms, for years to come.

Why should anyone be deprived of such a delightful exercise in nostalgia as collecting ticket stubs? They shouldn’t! People should be given the opportunity to collect ticket stubs from any and every event they want to.

Stub-born

Some people were born to collect stubs. For some, collecting ticket stubs from events they’ve been to is akin to taking pictures with relatives; when the time comes, it’s just what they do. But seeing as it’s a pretty popular trend (collecting stubs from events you’ve attended, that is), we’re here to tell you that no event should be left behind.

Think about the last event you planned or hosted. Even think about the last gathering you had for a specific cause or purpose. Was it important to the community in some way? Did you sell tickets? If your answer is no, you’re missing out on some big opportunities.

Opportunity # 1: Give people an easy way to remember you! Even if you don’t plan to charge, giving out individual, personalized Event Tickets with specific designs or themes printed on each is a thoughtful way to offer a keepsake, which will in turn help people remember you and the cause you support.

Opportunity # 2: If you’re not charging for people to enter your event, perhaps you should consider it! Event Tickets are a great way to encourage your guests to donate to your fund. And with hundreds of different ticket templates to choose from, you can pick the right design that compliments your cause.

Opportunity # 3: Event Tickets are the perfect way to advertise your event in advance. Send out your unique Tickets to as many people as you want as soon as they’ve been printed, and watch as the RSVPs come rolling in.

Don’t let any guest miss out on a new grand addition to their ticket stub collection, or a treasured keepsake that reminds them of your organization time and time again.

 

 

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Before You Sell Event Tickets

by admin on March 20, 2012

Lately, we’ve been talking to musicians and performers around the world to learn more about what works for event ticket sales and we discovered a few things. No group is too small or too new to hold a successful event. All it takes is a a little determination, a little dedication, and a not-unreasonable amount of work.

Are you working for a popular cause?

Fundraisers seeking to raise awareness and money for legitimate causes can usually count on good event sales as long as they know how to stay in touch with their base and find a way to put a human face on the cause. For instance, if you’ve been inspired to raise money for literacy in honor of a deceased love one, you’ll want to publicize your event by personalizing it as a memorial. Let the story be known: how your loved one inspired you to this cause, how their life was dedicated to it. Name your charity after your loved one. Brand it with their picture. Your fans will be inspired to help while they see you keeping the memory alive.

If your event is in aid of a school or sport team, remind your supporters who they’re helping! Use images of kids in uniforms if at all possible: this combination seems to be a great draw for any kind of sales. If you haven’t got uniforms, matching T-shirts help provide a great look of cohesion. Take it to the next level: bring those kids in their matching outfits around with you while you sell event tickets or publicize your message.

When your organisation is well-known, you can depend on recognisable brands. But if you’re a new group, you’ll want to create that brand. If you can create a logo, that will help tag your message. Even if you haven’t got a logo, an interesting event name can help create word-of-mouth buzz. Keep using your event name and your group name in your messages. Make sure you’re searchable online. Let everyone know what you stand for, whether it’s fighting cancer, playing rock and roll, or offering kids a safe space to play video games.

Keep working to spread your message, and you’ll find it much easier to start selling your event tickets.

 

 

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Sell the Most Tickets to the Most Successful School Fete

You’ve done all the advance planning, and fete day has arrived. Hopefully, you have a moment to enjoy your own festival after all this planning, but your work isn’t done yet.

Step 7: The Clock is Ticking

All volunteers and convenors should show up early, dressed in some way to indicate that they are staff. You can print matching T-shirts, or ask them to wear a simple uniform. Armbands, hats, or badges can also work. Lanyards with real ID badges are not terribly expensive. Use these to easily identify authorised personnel!

Be helpful. Designate a central coordinator who’s knowledgeable enough to direct traffic, help people find missing parts, and clear away all the vehicles before your gates open. Share as much information as possible. You should also spend the time before you start taking tickets helping everyone who is helping you.

Go around and check that everyone has everything they need. Check all electrical connections. Create a schedule for collecting money throughout the day. Run through everything that can be run through and make sure, in advance, that everything work. Now, open the gates. Start selling tickets. Have fun!

Step 8: Aftercare

The fair is over, but your job isn’t. Your clean up committee should be striking the set, and you need to ensure that the space is cleared properly. But you’re still not done.

First of all, show your volunteers some appreciation. A nice barbecue is a welcome reward for tired parents. They will be keen to know how much money you’ve made, so have that information on hand, if possible. Then deal with any leftover food. It can be sent home with volunteers, or even sent to a homeless shelter. Now you can sleep!

Still, there is more work to be done. Thank you notes all around! Send them to sponsors, volunteers, and anyone who helped make your fete a success. Print them publically in newsletters. Write up some articles about the fete, including a number to describe your financial success along with some information about how that money will be used.

Finally, gather together anyone who is still willing to help and create the handover book: a document with all the details anyone might need to duplicate your success next year!

 

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Planning, Ticket Sales, Execution, and Success for School Fundraisers

A seasonal school fete may be a longstanding tradition in your community, or perhaps your school has never attempted this popular event. Either way, count on positive feedback from the students when you announce that you’ll be selling tickets to the festival of the year.

More than any other school fundraising event, your fete for education requires long and careful planning, but the payoff can be tremendous. Imagine creating an event to which you’ll sell hundreds of event tickets, along with ride tickets, game tickets, food tickets, drink tickets, translating into much needed funds for the organisation, along with hundreds of happy children.

Doing it right takes months of planning, so begin now and ensure a smooth and well-organised fete.

Step 1: All Aboard!

You can’t do it alone. Find like-minded individuals who are willing to commit the time and energy amongst the P&C. You’ll need to work closely with the Parents & Citizens Association, naturally, but you’ll need to form a Fete Committee to look after the details.

Make sure that all the participants are aware of the level of commitment required and able to stick with you through to the end. Let them know what will be expected and listen when they tell you what they are able to contribute.

What details are required to start?

Your Goal: Everyone on the committee should agree on certain aspects of the plan. How much money do you wish to earn, where will that money go once you have it, and what message do you wish to spread about your school through the medium of the fete?
The Date: Find out what other major events might be going on each weekend, including sporting events, fetes at other schools, or large community celebrations. Many people like to hold their fetes in May, but consider how much more interest you will get if you choose an unusual time in which nothing else is going on.
A Theme: Have some creative fun, taking into account the interests of your students. Do they love animals? Fantasy novels? Music? Sports? It can be nice to let the children choose the theme (from a list of appropriate topics that you’ve generated in advance) with a secret ballot.

Step 2: Division of Labour

Everyone should have a role to play. It keeps people from stepping on one another’s feet, and ensures that certain jobs aren’t forgotten. The three people who are willing to make the biggest commitment should be responsible for the biggest jobs:

Fete Convenor to act as chair, liason, and mediator
Fete Secretary to document decisions and complete the handover book
Fete Treasurer to handle money and keep accurate financial records

Beyond that, you’ll have to take account of how many volunteers you have, and what work needs to be done. Some suggestions for committees:

• Set up
• Clean up
• Security
• First aid
• Hiring
• Publicity
• Photography
• Entertainment

As soon as your crew has their marching orders, create a directory with names, jobs, phone numbers, and emails to facilitate communication.

Next week: Details, Details

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Your School, Your School Fundraiser

by admin on April 1, 2011

Event Tickets for School Fundraisers

School fundraising events can be among the most joyful and the most chaotic of events. Organisers walk a fine line: keeping the kids entertained is paramount, but unless the adults are motivated to contribute, you will be hosting a very expensive children’s party, rather than an operation that brings in much needed cash.

First, of course, you must decide what event will draw a crowd.

  • Carnivals
  • Spaghetti dinners
  • Pancake breakfasts
  • Walk-a-thon (or jump-a-thon, or any other a-thon that excites the students
  • Cake walk
  • Book fair

And so on. There are hundreds of ways to gather together. Your job is to figure out what event will sell tickets. Then print those tickets and start selling them! Get more mileage by printing matching publicity kits, with invitations and posters, plus drink tickets, coupons, and other great products. You can even earn more money by printing raffle tickets and adding a prize draw to your event. Or, try a silent auction.

Be sure to have plenty of food and drink on hand. This is an easy way to earn more money in addition to the price of admission. Can you please both the kids and the grown-ups? Pizza and sodas are always a good idea, but, depending on the crowd you expect, perhaps you want to offer more food, and more sophisticated food? You can drum up extra interest by printing the menu on the event tickets so folks know what to look forward to.

While the kids are playing, make sure the adults understand why their money is needed. Create three-sided poster displays featuring the arts, or sports, or other aspects of your school you wish to highlight. Film your own videos, and play them around the venue. Have teachers or older students on hand to talk about the great programs you offer.

You may wish to create a fill-in graph that shows how much money you wish to earn. You can update the graph whenever you get another ten percent of your desired amount. If your school needs money, don’t be afraid to put your hand out when you sell those event tickets. Be honest about what you have, what you need, and where that money will go, and wait for the money to find you!

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Watch This Space!

by admin on March 8, 2011

Who hosts the most fabulous events?

Is it you and your organisation? If not, it could be!

Starting soon, Ticket River and the Event Ticket Printing blog will be searching for stories just like yours from event planners all across the continent. We want to know what works, what doesn’t work, and how others can enjoy your success (or avoid your failures). Every week, we’ll work to feature one amazing party, festival, gathering, gala, fair, celebration, concert, performance: essentially, if you’re selling event tickets, we’d love to hear your story.

Interested in participating? Just drop us a note, courtesy of this blog, and tell us why your recent or upcoming event should stand as the model for the rest of the country. Whether it’s an unqualified triumph or an abject fiasco, let us know what you’ve learned, and what others can learn from your experience, and we might devote an entire post to you! We’ll also be contacting other Ticket River customers so you can learn even more about how to host an exceptional event.

Selected events will be profiled on this blog, along with links back to your own sites and any pictures you’d like to share. We’ll be interviewing customers to learn what they know and sharing that knowledge so our readers can plan for the future and fulfill their dreams by holding the top events, and featured organisations will receive some extra incentives to make their next event even better!

What’s good for you is good for us. Smooth events that run the way they’re planned keep everyone happy. Let’s share our knowledge and experience!

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Jazz it up!

by admin on January 20, 2011

Are you a starving artist or a struggling musician? If you’ve devoted your life to creative pursuit, it can often be difficult to shift gears and turn your attention to the making of money, but, no matter how much your music sustains you, you still need money to live. Independent artists who are in any part responsible for enticing fans to attend their concert can take a few simple steps to start selling more event tickets.

Consider this: if you have fans, they’re already interested in buying concert tickets. Your fans like you and want to hear you play. So, are you doing enough to give them what they need? The best motivation for true supporters to attend your shows is advance knowledge.

You don’t need an expensive advertisement campaign. Rather you need to focus your efforts. Those fans who wish to purchase event tickets to hear you play: where are they?

  • Record stores
  • Dance clubs
  • Concert Venues

Think about where they’re likely to be found, and invest a little money in some eye-catching Posters or Flyers. You’ll get the maximum return in tickets sold for the minimum investment. For a few dollars, you can reach hundreds of people.

More that likely, your fans are also on Facebook and Twitter. Are you? If you haven’t created a Facebook fan page and begun reaching out to your existing fan base while creating new listeners, go do that right now!

If you do have a fan page, make sure to communicate regularly, at least once a week, although once a day is better. Don’t overdo it, but do make sure to offer a few posts reminding people of upcoming concerts, letting them know when and where they can buy tickets, along with all the details about the upcoming concert. Some bands report that these Facebook posts are the number one motivator in selling concert tickets!

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