No Stress! Plan That Big Event and Relaxe

by admin on December 25, 2013

Four Tips on How to Create Your Event with Ease

In general, planning an event is hard work. Planning a big event can be even harder. Feeling overwhelmed by all of the components a large event comes with is normal, but it doesn’t have to happen to you. If you are feeling a bit out of sorts about how to plan your huge event, here are some steps you can take to get your event off the ground and set up without a hitch.

Know your vision: When planning an event, great or small, you have to know the exact purpose of the event. When developing the vision for your event, establish your event’s purpose and the goals you want to achieve. According to eHow, keeping the event’s purpose and goals in mind will help you stay on track.

Develop a checklist: With so many moving parts that come with a large event, it’s  imperative to have some type of guide that shows what must be done at what time. Checklists will keep you on track as to what you need to accomplish for your event. Without a checklist, or some type of guide, you might get off track and begin to feel overwhelmed.

Allow enough time for setup: Let’s say that it’s 30 minutes until your big event gets started, but you’re far from prepared. It’s only a few minutes before the event is set to start, and the DJ hasn’t arrived yet, the catering is doing a completely different menu than the one agreed upon, and guest speakers are still preparing speeches. If you don’t want to run into this horrifying predicament, make sure to plan for ample time, just in case things don’t go according to plan. Eventplanning.about.com suggests having everything set up 15 minutes before your event is scheduled to begin. Schedule your time so that when problems come up—and they will—you’ll have enough time to solve any issues before the event is supposed to begin.

Have a backup plan: Are you having an outdoors event but don’t have a plan for inclement weather? Are you having a concert and haven’t thought about the off-chance that the venue’s equipment is faulty? For any event, it’s best to have a backup plan. For instance, if you are holding an outdoors event, it’s best to have an indoor venue picked just in case the weather turns for the worst. Without a backup plan, all of your hard work to be prepped and organized could go down the drain. Even when you’ve planned for the best, problems will still crop up.

What do you think about these tips?

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